Numerical Insights
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Supply Chain Analytics

Spend Analytics & Inventory Management

The Benefits of Spend Analytics and Reducing the Supply Base

The Institute for Supply Management (ISM) reports that vendor spend analysis (supplier spend analytics) and supply base rationalization weigh heavily on the minds of executives and its significance is frequently underestimated. A 2013 Bain report found that companies using analytical techniques are:

Suppliers will make or break your business. Variation in supplier delivery times can affect both the success of your operations and your company reputation. This video teaches you how to use data analysis to see true supplier performance so you can take action to minimize the risk they create.
  • Twice as likely to be in the top quartile of financial performance, and

  • Five times as likely to make decisions faster than their peers. 

The goal of supply chain and procurement analytics projects are to identify savings opportunities with vendors, reduce excessive product offerings, reduce inventory, reduce the risk of obsolete or excess inventory, identify ways to reduce the number of suppliers, identify maverick spend and reduce the administrative burden of supplier/vendor management.

Intelligent use of data is now a competitive advantage and those that aren’t equipped to analyze their data yet may be leaving money on the table.

Definitions

Vendor Spend analysis is defined as the process of identifying current spend data to determine what is being spent, with whom, and for what.

Supply base rationalization is defined as a conscientious effort to determine the right number of suppliers to do business with. Reducing the supply base by using fewer suppliers can increase spend with each supplier and provide negotiation leverage within vendors. It also reduces administrative workload that comes with managing a larger number of suppliers.

Product rationalization is the effort to reduce the number of products being offered by a company which can, in turn, reduce inventory quantities and the supply base. Products are analyzed by profit contribution, life cycle and customer priority.

Spend Analytics drive cost savings and optimize the supply base

Whether you're a procurement specialist, supply chain manager or category manager, you need quick access to your spend data in order to make great decisions and identify cost saving opportunities. We have performed vendor spend analyses for divisions inside large Fortune 500 companies and medium-sized businesses or business units.

Analytics is a specialized skill that most procurement teams don’t possess. This is where Numerical Insights can help. We possess the skills to:

  • Consolidate multiple sources of data,

  • Categorize data according to your own taxonomy or the national standard,

  • Create custom vendor spend dashboards to allow you to identify savings opportunities and off-policy spend.

If you have a long history of entering data manually, we can work with you to cleanse the data in preparation for analysis.

Case Study

A U.S. division of a global manufacturing company carried over 6,000 different parts in its inventory. Each of these parts was a component of an assembly that the company sold to the automotive and heavy equipment markets.

Numerical Insights gathered several years of historical data on the usage and costs of these parts and analyzed patterns of demand. The analysis showed that 30% of the parts were only used once or twice per year. Based on this analysis, decisions were made of which of these 30% of parts would still be carried and which ones could be ordered on demand from suppliers. Decisions were based on factors such as the value of the parts (contribution to inventory values on financial statements) and supplier lead times.

Case Study

A global transportation company with millions of dollars in contract spend sought additional costs savings as a corporate initiative. Numerical Insights gathered data for off-contact spend and information on existing contracts. An analysis identified two categories of purchases that were being purchased off-contract. Working with the client’s procurement team, policies were communicated to each functional area to redirect that spend to existing contracts.

Examples of Features and Deliverables of Our Projects:

  • Customized visibility of your spend by category, by supply chain manager and by supplier geography

  • Identification of supply base rationalization/reduction opportunities (reduces vendor management needs)

  • Identification of off contract / rogue spend and cost saving opportunities

  • Creation of contract management databases or organization of existing contracts

  • Supplier performance analysis (including supplier delivery variation assessment and contract compliance)

 

Inventory Analysis drives cash to the bottom line

Opportunities with Supply Chain Analytics

Opportunities with Supply Chain Analytics

Product inventory is money tied up sitting on the shelf that can't be used elsewhere in the business. One big challenge for supply chain professionals is in deciding how much inventory to carry, when to order more and how much. The optimum solution is one that minimizes the amount of money tied up in inventory while still being able to fill each customer order. This challenge is driven by the fact that customer ordering can vary greatly each month as can your supplier delivery times.

For this reason, inventory analysis is a valuable activity. Numerical Insights has a proven methodology to provide you with insights into your customer demand patterns and supplier delivery variations. This information, combined with a prioritization scheme for your product offerings can:

  • Provide recommendations on how much inventory to carry (reorder quantities)

  • Tell you which products are high volume and which products customers rarely order

  • Show you how volatile or stable the ordering of each product is over time

Contact Us today to discuss how we can help you drive savings to the bottom line and increase efficiencies in supply base management.

Here are a few of our supply chain analytics and procurement blog entries and magazine articles:

When you work with someone across the world you expect the world from them, and this, Tracey does without a doubt. Quick on the uptake, quick on the draw, ever so willing to accommodate and assist without spoiling you for your own good. She details at the right level and rarely misses a beat. Project management seems like second nature to Tracey, particularly since she is always a few steps ahead of you. Totally dependable, trustworthy, and works with the highest level of integrity. There’s no pretending with her; if she can’t, she’ll tell you. When you have to work across the world without luxury, you’d want someone like that. I did.
— Choon-Neo Siow Director Training & Performance Enhancement FedEx Express, Singapore